Print/Copy Mail Services Vice President FAInstructions
for the new online travel reimbursement form
Electronic Travel Reimbursement
Form
The electronic form offers many benefits to the travel administrator.
Accessed through Duckweb, features of the form include built-in meal
and hotel per diems, automatic calculations, a "claiming only" option,
and automatic Banner invoice creation for certified users. The form
may be used to estimate travel expenses when planning a trip. We also
have the ability to give individual travelers access to the form and
after completion, they can forward the electronic form and documentation
to their department travel administrator for approval and processing.
Instructions for the new online
travel reimbursement form.
Training Process
The process will include 2 partial day training sessions
followed by a training period in which the department administrator
will use the electronic form, and work is checked by A/P (similar to
the invoice training process).After successful completion, the department
may choose, with the department head approval, to be "certified" to
process and approve travel reimbursements at the department level, and
retain all documentation.
Certification Steps
Certification Agreement
Travel
Certification Agreement
The department head and travel administrator of a certified department are responsible to follow all rules and regulations applicable to travel. The BAO will conduct monthly reviews of selected paid travel reimbursements. The documents will be selected on certain criteria, and randomly. The department will provide to the BAO the original documentation for reviewed reimbursements. Travelers may be required to pay back overpayments identified through the review process.