Print/Copy Mail Services Vice President FAEffective July 1, 2005, Oregon University System (OUS) is required to report additional IT related expenditures to the Department of Administrative Services (DAS).
For this reporting purpose, IT expenditures are related to administrative functions, not scientific, medical, or research. Equipment and software used primarily for research purposes should not be recorded using the IT account codes.
If you have questions, please contact Dan Patten at 6-4235, dpatten@uoregon.edu, or Conny Isaacs at 6-0812, cisaacs@uoregon.edu.
Administrative IT Account Codes (Not to be used for research, scientific or medical purposes)
20105 Data Processing Supplies
Expenditures for data processing supplies only. For purchases of data processing services, see account code 24503 - Data Processing Service.
20201 Computer (Noncapitalized)
Expenditures for computer hardware that meets the criteria for minor equipment. Includes monitors, CPU's, keyboards, etc.
20202 Software
Expenditures for computer software that meets the criteria for minor equipment.
20203Printers (Non-Capitalized)
Expenditures for printers that meet the criteria for minor equipment.
20204 Other IT Related Peripherals - NEW
Expenditures for Information Technology related peripherals not otherwise specified that meets the criteria for minor equipment. Includes routers, switches, hard rives, DVD burners, memory, etc.
23504 Data Processing Equip Maint/Repair (1099 reportable)
Expenditures for repair and servicing of data processing equipment including computers and printers. For purchase of parts, use account 23523 - Data Processing/Electrical Equipment Parts.
23513 Software Maintenance Contracts (1099 reportable)
Payments to a vendor for a contract for data processing maintenance and repair or for maintenance and repair services. Maintenance and repair services may or may not be covered by a contract. For purchase of software through a rental or lease agreement see account codes 24103 - Software Rental Costs and 24203 - Software Lease Costs.
23514 IT Hardware Maintenance Contracts (1099 reportable)- NEW
Expenditures for Information Technology Hardware maintenance covered by maintenance contracts. Contract services are generally performed by non-institutional personnel, either as individuals or as representatives of a commercial firm. This code covers expenditures for maintenance contract materials and outside labor billed on the same invoice.
23523 Data Processing/Elect Equip Parts
Expenditures for data processing and Information Technology related electrical equipment parts for repair and maintenance. For repair service charges see 23504 - Data Processing Equipment Maintenance and Repair.
24102 Data Processing Equipment Rentals (tax reportable)
Expenditures for use/rental of all electronic data processing equipment and accessories.
24202 Data Processing Equip Leases (Tax reportable)
Expenditures for operating leases of all electronic data processing equipment and accessories.
24103 Software Rental Costs (Tax Reportable)
Expenditures for the use of data processing software obtained from a vendor through a rental or lease/license agreement. In a license agreement, if the vendor replaces software due to a catastrophic event, title to the software does not pass to the purchaser, and the software does not become a capitalized item (see account code 23513 - Software Maintenance Contracts).
24203 Software Lease Costs (Tax Reportable)
Expenditures for the use of data processing software obtained from a vendor through a rental or lease/license agreement. In a license agreement, if the vendor replaces software due to a catastrophic event, title to the software does not pass to the purchaser, and the software does not become a capitalized item (see account code 23513 - Software Maintenance Contracts).
24503 Data Processing Service (1099 reportable)
Expenditures for data processing services purchased from others.
24526 Web Design Services (1099 reportable)
Expenses for contractual web design services.
24527 IT Related Personnel Srvc Contracts (1099 reportable) - NEW
Expenditures for short-term Information Technology related personnel services provided on a contractual basis by a commercial firm (e.g., Kelly Temporary Services, Manpower and St. Vincent de Paul). Such persons are not employees and do not receive a salary from OUS.
Research, Scientific and Medical Account Codes
Research, Scientific and Medical Technology goods and services should use the following account codes. Items used for administrative purposes should use the account codes above.
| Goods or Services | Account codes to use | |
| Technical Supplies | 20101, 20102, 20103 | |
| Electronic Equipment | 20200, 20215 | |
| Research Software | 20101, 20102, 20103 | |
| Electronic Equipment Maintenance & Repair | 23599 | |
| Research Software Maintenance Contracts | 23599 | |
| Electronic Equipment Rent & Lease | 24199, 24299 | |
| Research Software Lease Costs | 24199, 24299 | |
| Technology Services/PSCs | 24599 |