Business Affairs Office : Administrator Services

Username:

Password:

Close | Submit

Airline/Red Carpet Club Memberships

Airline club memberships are personal memberships and should be paid from institution funds only if the business benefit to the U of O justifies the expense.

Approval Process

The Dean/Director of the employee's unit must recommend, in writing, use of institution funds to pay for an employee's airline club membership to the appropriate Vice President. Payment may not occur prior to approval by the Vice President. The written recommendation for approval must include the following:

  • Name and department of the employee requesting the membership.
  • The circumstances justifying the use of U of O funds, including the relationship of the use to the employee's University responsibilities.
  • The source of funds (state, contract, grant, gift, etc) to be used.
  • The cost.

Payment Process

If the payment is approved, payment should be made by direct payment to the vendor. Use account code 28901, Dues and Memberships. A copy of the approved letter should be attached to any payment documentation.

Updated May 12, 2008