Print/Copy Mail Services Vice President FASpecial Event Insurance is available to UO Departments and Programs who sponsor short-term events/activities involving participants who are generally not affiliated with the University. Such events/activities might include sports camps for minors, 4-H events, and trips or tours for adults. Examples of departments or programs that have purchased this coverage include Spring Break Sports Camp, Sports O Rama, Oregon Football Team Camp and CCDC Little Duck Village.
The UO BAO of Risk Management highly recommends the purchase of this insurance. It covers participants and the premium is based upon the actual number attending. It is available at a modest cost of approximately $2 per participant.
This insurance must be requested PRIOR to the event. The policy covers medical expenses and sickness to persons registered and in attendance of the event. The following provisions are required.
The attendee must be:
At a scheduled camp event/activity under the supervision of UO personnel,
On the premises where the camp event/activity is, and during a regular camp event/activity day,
Traveling to and from camp/event activities as a member of a group under the supervision of UO personnel.
To request this coverage, send an email to shereej@uoregon.edu or call UO Risk Management at 6-3190 with the below information. Or you can complete the Special Events Form and send to BAO Risk Management/Oregon Hall.
Contact Person:
Phone:
Email:
Department Name:
Index number to be charged
Description of event/activity
Dates of event/activity
Estimated number of participants and/or spectators
Once the event/activity is over, please inform the UO Risk Management with the actual number of participants to be charged to your index number.
Events/activities of high risk require special approval and may require additional safety measures prior to the event.
PLAN AHEAD to insure the department has all the necessary requirements.