Print/Copy Mail Services Vice President FAOUS (Oregon University System) has established a procurement card program. This program provides for the rapid acquisition of primarily low dollar items. The procurement card program is designed to promote purchasing efficiency, flexibility, and convenience. Procurement card purchases shall be made in accordance with established purchasing rules and policies. The procurement card program is administered by the OUS and is implemented at the institution level.
OUS has contracted with U.S. Bank to provide Visa credit cards, called procurement cards. The procurement cards may be used to purchase goods and non-tax reportable services for the institution.
Benefits of the procurement card program are reduced time, paperwork and handling costs along with a more rapid and efficient receipt of goods. By using the procurement card the traditional requisition 'pricing' order placement 'delivery of goods' invoice 'voucher review' payment cycle is greatly reduced.
U.S. Bank issues procurement cards to UO campus departments. Each card is assigned to a department Custodian. The Custodian maintains documentation, reconciles the bill on a monthly basis, and ensures that the card is used only for authorized purchases.
How To Obtain a Visa Procurement Card
1. Fill and print the
US
Bank Visa Card Information Sheet and send it to PCS/Deanne via campus
mail, or fax to PCS at 346-2425.
2. The Program Administrator will fill out the US Bank Application and return it to you to obtain signatures from the intended Card Custodian and the Unit Administrator (Dean, Director, Department Head, Manager).
3. Mail the signed US Bank Application back to PCS / P-Card Program Administrator.
4. PCS will notify you when the card arrives, usually 5-7 business days from the day they receive the application.
5. If the intended Card Custodian has not been trained by PCS in the role of Custodian during or after April 2000, he or she will need to contact Deanne Lahaie-Noll at 346-3156 and make a training appointment. It typically takes less than one hour and covers important details about policies and standards for procurement card use, maintenance and documentation.
Note: This training must be completed prior to receiving your visa card from PCS/Procurement Card Program Administrator. When a Card Custodian terminates/separates from a department, all procurement card activity shall stop until a new Card Custodian is identified and trained by PCS.
6. The P-Card Signature Authorization Agreement must be completed and signed by the Card Custodian and Unit Administrator prior to receiving your card.
If you have any questions about this process, please call the Program Administrator at 346-3156 or e-mail deanneln@uoregon.edu
Procurement Card Liability Insurance
Now that the Procurement Card can be used for common carrier charges (such as airline, bus and train fares not including taxis and airport shuttles), insurance issues need to be addressed.
There is no travel or accident insurance if the Procurement Card is used for common carrier charges.
If travelers purchase their own travel accident insurance, the University of Oregon will not reimburse the expense of the insurance.
If you use the Corporate Travel and Entertainment Card or the Central Travel System Accounts, both of these provide accident insurance coverage.
Questions concerning using the Procurement Card please contact Deanne Lahaie-Noll at 6-3156 or Lynne Harrell at 6-3220.
Questions concerning travel can be directed to Carolyn Wooley at 6-3158.
