Stamp Orders

To place a stamp order, follow these instructions:

1. Enter an invoice payment into Banner (FAAINVE) using vendor V00002208 (Postmaster). Fill in the invoice header, then click on Options, select View Document Indicators, change the Grouping to (1) Invoice per check and click the Hold box. In the Vendor Invoice field type your department's abbreviation followed by the word Stamps, and the date (example: Math Stamps 1/20/04).
   
   

   
   

    

2. In the text page (Options, Document Text (FOATEXT)) include the department's US mail/delivery address that you want the stamps mailed to, a description of what stamps you would like to receive, and your name and phone number.
   
   

   
   

3. Print a copy of the text with the document number at the top and fax it to Accounts Payable at 346-2393.
   
   

4. Upon receiving the faxed copy of the text, Accounts Payable will release the Hold and a check will be produced the next business day. Accounts Payable will mail the copy of the text with your check to the Postmaster.
   
   

5. The Postmaster will mail the stamps to the address that you provided.
   

On a rare occasion you may need to pick up a check to take to the post office. If this is the case, please input your invoice in Banner. Under Document Indicators change the Grouping to (1) Invoice per check, and click the Hold box. In document text indicate clearly that you want to pick up the check, include your name and extension, then print the text and fax it to A/P at 6-2393. (Make sure the Banner document number is legible). We will call you when the check is ready for pick up.

*Please note that for the people that are still in invoice training, use the same process that you use for other invoices. Input the document in Banner, put it on hold, and forward everything to Accounts Payable. Make sure the document number is on your paper work.

If you have any questions, please call Accounts Payable at 346-3143.