Year-end Closing of the Books Deadlines 2008-2009
|
May 22
|
Last day for Airfare to be charged to
08-09 through contract agencies
|
6-3158
|
|
June 5
|
June Regular Payroll Documentation deadline (Payday on June
30th)
|
6-3092
|
|
June 10 |
Last day to submit new contracts to
Purchasing and Contract Services to guarantee inclusion
in 08-09.
|
6-2419 |
|
June 15 |
Last day to enter purchase orders into
Banner or submit to Purchasing and Contract Services to
guarantee inclusion in 08-09. |
6-2419 |
|
June 17
|
First day for regular June Payroll Time Entry, window closes on June
19th.
|
6-3092
|
|
June 22
|
Last day to submit Printing Orders to clear
08-09 (please notate as "09" on order)
|
6-2426
|
|
June 22
|
Last day to submit Quick Copy / Digital Orders to clear in
08-09 (please notate as "09" on order)
|
6-2426
|
|
June 22
|
Last day for Distribution/Campus Mailing Charges
to clear in 08-09
|
6-2426
|
|
June 23
|
Contact BAO for help accruing Department non-student Accounts Receivable
|
6-3032
|
|
June 25
|
Last day for Airfare to be charged to
08-09 for departmental procurement card
|
6-3158
|
|
June 30
|
Last day to submit Student Receivables
|
6-1087
|
|
June 30
|
Last day for Catered Events to clear in
08-09
|
6-4251
|
|
June 30
|
Last day for Facilities Services Labor
to clear in 08-09
|
6-1525
|
|
June 30
|
Last day to Deposit for 08-09 (*** To assist our cashiers with timely processing, we request that you turn
in deposits by 3:00
PM)
|
6-3154
|
|
June 30
|
Last day for Facilities Services A/P to
clear in 08-09
|
6-1525
|
|
June 30
|
Last day for Facilities Services Stores
to clear in 08-09
|
6-1525
|
|
June 30
|
Item(s) must be received by this day to pay with
08-09 funds
|
6-2419
|
|
July 2
|
Last day to direct input AppWorx
Inter-institutional Journal Vouchers to post to Period 12 (items must have a June transaction date and be input by 3:00 PM)
|
6-1115
|
|
July 6
|
Last day to submit Payroll Accounting Adjustment Form (PAA)
Labor redistribution to be processed for Period 12
|
6-3092
|
|
July 6
|
Last day to submit Service Dept. "interface" JVs
|
6-1115
|
|
July 6
|
Last day to direct input Inter-institutional Journal Vouchers to OWAG.OUS, to post to Period 12 (items must have a June transaction date and be
input by 3:00 PM)
|
6-1115 |
|
July 6 |
Last day to input an Invoice, over $5,000, for Fiscal Period 12 (items must have a June transaction date)
to allow adequate time for approvals
|
6-2419 |
|
July 7 |
Last day to direct input PHAREDS for Labor
redistribution in 08-09
|
6-3092 |
|
July 8
|
Last day to submit Budget changes for Period 12 (items must have a June transaction date)
|
6-2011
|
|
July 8
|
Last day to direct input
AppWorx
Inter-institutional Journal Vouchers to Charts C - K for Period 14 (items must have a June transaction date and be input by 3:00
PM )
|
6-1115
|
|
July 8
|
Last day to input an Invoice for Fiscal Period 12 (items must have a June transaction date)
***allow adequate time for approvals
|
6-4235
|
|
July 8
|
Last day to input Journal Vouchers for Period 12 (items must have a June transaction date)
***allow adequate time for approvals
|
6-3524
|
|
July 8
|
Period 12 Close at 5:00 PM
|
6-3524
|
|
July 9
|
Fiscal Period 12 reports available
|
6-3524
|
|
July 9
|
Last day to direct input Inter-institutional Journal Vouchers to OWAG.OUS to Charts C - K for Period 14 (items must have a June
transaction date and be input by 3:00 PM )
|
6-1115
|
|
July 13
|
Last day to direct input
AppWorx
Inter-institutional Journal Vouchers to Chart K for Period 14 (items must have a June transaction date and be input by 3:00 PM)
|
6-1115
|
|
July 14
|
Last day to direct input Inter-institutional Journal Vouchers to OWAG.OUS to Chart K for Period 14 (items must have a June transaction
date and be input by 3:00 PM)
|
6-1115
|
|
July 15 |
Last day to submit Payroll Accounting Adjustment Form (PAA)
Labor redistribution to be processed for Period 14
(must include written justification and be authorized by
a Dean Director or Department Head) |
6-3092 |
|
July 17
|
Last day to input Journal Vouchers for Period 14 (items must have a June transaction date)
|
6-3524
|
|
July 17
|
Last day to input Budget Changes for Period 14 (items must have a June transaction date)
|
6-2011
|
|
July 17
|
Last day to input an Invoice for 08-09, Fiscal Period 14 (items must have a June transaction date)
|
6-3143
|
|
July 21
|
Last day to submit Inter-institutional Journal Vouchers for Charts C - K to the Business Office for Period 14
(items must have a June transaction date and to BAO by 3:00 PM)
|
6-1115
|
|
July 24
|
Detail and aging reports due for all Department non-student Accounts Receivable
|
6-3032
|
|
July 24
|
Last day to submit Accounts Payable reports
|
6-3524
|
|
July 24 |
Period 14 Close (FY 09) at 5:00PM |
6-3524 |
|
July 25
|
Fiscal Period 14 reports available
|
6-3524
|
Print/Copy Mail Services