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Leave Reporting Leave usage is reported by employees on a monthly basis
at the University of Oregon.
For salaried employees, the leave is reported at the end of the month and
recorded in Banner during the next month's time entry period. As a result, the leave balance
reported on the earning statement for salaried employees is
not current.
Hourly employees are paid from mid-month
to mid-month, with a two week lag until payday. Unlike
salaried employees, the leave balance for hourly
employees reported on the earnings statement is current
for the pay period. At the
UO, there is no defined mid-month to mid-month calendar; the payroll period may
be determined by the individual department.
Vacation and sick leave is "taken" then "accrued"
In the Payroll and Human Resource system, the employee's current available balances for
classified and unclassified employees are
derived by first subtracting the leave reported as being taken and then
accruing leave time based on the employee's pay.
Note:
*There are provisions in the SEIU agreement
which allow classified employees to receive cash out of accrued vacation of up
to 40 hours: if they are nearing the accrual cap and at the risk of losing
accrual, or annually during the month of January .
** For new hires, personal and vacation
leave is not available for immediate usage, and is banked for six months. *** The maximum cash value at the time of
separation or upon the assumption of a vacation ineligible position is 180
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