• Leave Ceiling  Chart
• Sick Leave Accrual Chart
• Vacation Leave Accrual Chart

Leave Reporting

Leave usage is reported by employees on a monthly basis at the University of Oregon.  For salaried employees, the leave is reported at the end of the month and recorded in Banner during the next month's time entry period.  As a result, the leave balance reported on the earning statement for salaried employees is not current. 

Hourly employees are paid from mid-month to mid-month, with a two week lag until payday.   Unlike salaried employees, the leave balance for hourly employees reported on the earnings statement is current for the pay period.   At the UO, there is no defined mid-month to mid-month calendar; the payroll period may be determined by the individual department.

Vacation and sick leave is "taken" then "accrued"

In the Payroll and Human Resource system, the employee's current available balances for classified and unclassified employees are derived by first subtracting the leave reported as being taken and then accruing leave time based on the employee's pay.  

Salaried:    
For both employee groups,  when paid on a salaried basis, sick and vacation accruals are available at the first of the month following.   For example: the accrual is on payday, February 28, and may be used on March 1.

Hourly:
For both employee groups,  when paid on a hourly basis, sick and vacation accruals are available at the first of the pay period following.   For example: the accrual is at the end of the mid-month pay period, February 16,  and may be used on February 17.

Note: 
The take and accrue rule does not apply to compensatory time, since it can be earned (accrued) and used (taken) in the same month.

Leave Ceiling Chart

Type of Leave	Ceiling	Comments	Banked
Classified Compensatory Time	120 hours	Can earn and use in same month.
Classified Personal Leave	24 hours	Must by used by June 30th each year.	Yes**
Classified Vacation  Leave*	250 hours		Yes**
Unclassified Vacation  Leave	260 hours	Pay out limited to 180 hours***	Yes**
Unclassified Compensatory Time (Nonexempt)	240 hours	Can earn and use in the same month

*There are provisions in the SEIU agreement which allow classified employees to receive cash out of accrued vacation of up to 40 hours: if they are nearing the accrual cap and at the risk of losing accrual, or annually during the month of January .  HR Request for Vacation Cash Out

** For new hires, personal and vacation leave is not available for immediate usage, and is banked for six months.

*** The maximum cash value at the time of separation or upon the assumption of a vacation ineligible position is 180 hours.